Terms and Conditions

These Terms & Conditions refers to “the client”, “you” and “your” include the first named person on the booking and all persons on whose behalf a booking is made or any other person added to a booking or to whom a booking is transferred. By making a booking, the first named person on the booking agrees on behalf of all persons detailed on the booking that:

1. He/she has read these terms and conditions and has the authority to and does agree to be bound by them;
2. He/she consents to our use of information in accordance with our Privacy Policy;
3.  He/she is over 18 years of age and where placing an order for services with age restrictions declares that he/she and all members of the party are of the appropriate age to purchase those services.

In our relationship with you we, Oliveto & Co Ltd, act as the Principle on behalf of the Owners of Oliveto Estate (including Villa Olivo & Villa Oliveto). We sell Villa accommodation (“Accommodation Services”) as a Principal and our obligations are those of a Principal.

We may agree to provide you separately with individual holiday experiences and extras and if that is the case then in relation to those elements (“Extra Services”) we act as an Agent on behalf of the suppliers. Our various and differing obligations are set out below, in three separate sections.

• • Section A – contains the conditions which will apply to all bookings.
• Section B – contains the conditions which will apply when you make a booking with us for Accommodation Services.
• Section C contains the conditions which apply to Extra Services.

You may decide to just purchase Accommodation Services, or you may decide to purchase Accommodation Services and Extra Services (e.g. Yoga classes, cooking classes etc). Whatever you decide, we will treat each element as a separate booking so that the price charged in total for the booking of more than one element will always equal the prices charged separately for each individual element. In our invoicing we will separate out Accommodation Services where we will be acting as a Principal from any Extra Services where we will be acting as an Agent.

1. Reservation

1.1 When you make a booking, you confirm that you have the authority to accept and do accept these conditions on your behalf and on behalf of all members of your party and further, if you are making a booking for more than one person, that you are responsible for all payments due from each and every member of your party. It is your responsibility to ensure that any information which you give us is accurate and that information which is given to you by us or any of our suppliers is passed on to all members of your party.

1. 2 When you make your booking, you must pay in full, specified at the time of booking. No contract will come into existence until we accept your booking and we receive full payment in cleared funds and issue you with a written confirmation invoice. We act as Principal in the provision of Accommodation Services and it is in our discretion whether to accept any booking from you and the price you pay is determined exclusively by us.

1. 3 Please check that all names, dates and timings are correct on receipt of all documents and advise us of any errors immediately, as changes cannot be made later and it may harm your rights if we are not notified of any inaccuracies in any document immediately. Please ensure that the names given are the same as in the relevant passport.

1. 4 The booking information and identity documentation that you provide to us will be passed on only to the owners of the villas (“Villa Owners”) and relevant suppliers of Extra Services or other persons necessary for the provision of your travel arrangements. The information may therefore be provided to public authorities such as customs or immigration if required by them, or as required by law. This applies to any sensitive information that you give to us such as details of any disabilities, or dietary and religious requirements.

2. The Party Leader The “Party Leader” is the person in whose name the booking is made and to whom all correspondence and invoices are addressed and as such is responsible for the rental. Spouses’ names are not considered interchangeable. The term clients shall refer to members of the party and in this context does not solely refer to the Party Leader.

3. Payment & Damage deposit

There are two ways you can pay for your stay. 100% upfront payment or by deposit.

3.1 If you wish to pay upfront, or you are within 90 days of arrival, you will be required to make full payment for your booking at the time of booking.

3.1 If you wish to secure your booking and you are outside of the 90 days arrival date: 

• A deposit of 30% of the total booking cost will be required. This can be paid by bank transfer or Transferwise and must be received by us within 7 days of booking or we will release the dates to the market.
• The balance of 70% of your booking value must be paid before 90 days of your arrival date. We should receive this within 7 days of this date.

3.1.1 If full payment is not received by the balance due date you, in respect to a booking of Accommodation Services, will be subject to our cancellation charges, see section B below.

3.2 Alternatively, where you have booked Extra Services, we will notify the supplier who may cancel your booking and charge the cancellation fees set out in their terms and conditions. You will be subject to such terms and conditions and must familiarise yourselves therewith. We can supply these to you on request.

3.4 A fully refundable damage security deposit of Euros 1000 will be required on arrival, in addition to the rental fee per Villa rented. If you book both Villas, the total refundable breakage deposit is Euros 2000. This can be paid for by cash or credit card on arrival. This is 100% refundable within 7 working days of your departure date, provided the following provision are met:

• No damage is done to the Villa(s) or its contents beyond normal wear and tear. No items are missing from the Villa(s) including linen and towels.
• All debris, rubbish and discards are placed in the wheelie bin on the street provided.
• All soiled crockery or cutlery and glass wear are washed and left clean in the dishwasher.
• Any keys are left at check out with the Concierge.

4. Payment method

4.1 Deposit & Balance of payment before arrival – Payment method before arrival (for any deposit or balance of payments for rent and experiences) can be made by direct bank transfer or Transferwise. Invoices will be issued and payments are only accepted in Euros (€)

4.2 Refundable damage deposit payable on arrival – can be accepted in cash (Euros) or credit card.

4.3 Payments for any additional services and experiences during your stay – can be accepted in cash (Euros) or credit card the night before departure on presentation of the final bill. We accept payments by most credit cards accepted by Stripe Payments. This includes most debit or credit cards such as Visa, Mastercard. We can accept charge cards such as American Express, however they may be subject to a 3% surcharge for transaction fees.

5. Accuracy of Information

We endeavour to ensure that all of the information and prices on our website are accurate however;

5.1 Occasionally changes and/or errors may occur, through no fault of our own, and we reserve the right to correct prices and other details in such circumstances, but we will give you as much notice as possible.

5.2 You must check the current price and all other details relating to the arrangements that you wish to book before your booking is confirmed. We strive to ensure accuracy of descriptions shown however we are not always able to control all the components of the holiday arrangements and it is possible that an advertised facility may be withdrawn or changed.

6. Special Requests

If you have any special requests, please let us know at the time of booking, we will endeavour to fulfil your special request, although they cannot be guaranteed, however we will let you know at the time of booking.

7. Insurance

7.1 Travel Insurance – Adequate travel insurance is a condition of your contract, as applicable. You must take out a policy of insurance in order to cover you and your party against the cost of cancellation by you; the cost of assistance (including repatriation) in the event of accident or illness; loss of baggage and money and any other expenses. If you fail to travel with adequate insurance cover you will not have any chance of recovery of any losses, expenses or costs from Oliveto & Co Ltd.

7.2 Insurance for Experiences – We will endeavour to ensure that you are covered with adequate insurance for any experiences or transportation from any third party suppliers, however Oliveto & Co Ltd, is not liable for any claim of any description that arises from experience events or transportation to those events, booked via ourselves, and we may ask you to sign any relevant disclaimer forms.

8. Accommodation Descriptions, Ratings and Standards

8.1 The property is checked thoroughly before every booking. Descriptions contained in our brochure and on our website were accurate at the time of publication and made in good faith. Please check the description on our website as this should be considered the correct and most up to date description.

8.2 Accommodation ratings are displayed as provided by the previous guests. These are intended to give a guide to the services and facilities you should expect from your accommodation. Standards and ratings may vary between countries. We cannot guarantee the accuracy of any ratings given and no warranty is given or implied.

We decline all responsibility for any modifications made by the Villa Owners without our knowledge, or for construction or alteration of the landscape in the vicinity of the property. You will be notified in writing of any changes that are made to a property or anticipated/current construction projects in the area if we are made aware of them, and the description will be altered accordingly.

It should be noted that the information contained in any printed material is to be considered only as an indication. The information contained in such documents was accurate at the time of publication and made in good faith. You should check our website regularly for updates and changes that may occur.

9. Fitness to Travel, Disabilities and Medical Conditions

We welcome all guests including those with disabilities and we endeavour to meet individual needs. However, in order to provide assistance, we must be advised at time of booking of any medical condition, disability or special requirements which may affect your holiday. Special facilities can be requested but may not be guaranteed. Acting reasonably, if we are unable to properly accommodate the needs of the person(s) concerned, we will not confirm your booking or if you did not give us full details at the time of booking, we will cancel it and impose applicable cancellation charges when we become aware of these details.

10. Behaviour

10.1 All guests staying with us are expected to conduct themselves in an orderly and acceptable manner and not to disrupt the enjoyment of other guests within the Estate. If in our opinion or in the opinion of the supplier or any other person in authority, your behaviour or that of any member of your party is causing or is likely to cause distress, danger or annoyance to any other guest or any third party or damage to property, we reserve the right to terminate your booking arrangements with us immediately.

10.2 In the event of such termination neither we nor any supplier will have any liability to you and/or your party and you and/or your party will be required to leave your accommodation immediately. We will have no further obligations to you and/or your party. No refunds for lost accommodation will be made and we will not pay any expenses or costs incurred as a result of termination.

10.3 You and/or your party may also be required to pay for loss and/or damage caused by your actions, and we will hold you and each member of your party jointly and individually liable for any damage or losses caused by you or any member of your party. You agree to indemnify us for the full amount of any claim (including all legal costs) made against us by the supplier or any third party as a result of your conduct.

11. Delivery of Documents All documents (e.g. invoices/tickets) will be sent to you by e-mail. Once documents leave our offices, we will not be responsible for their loss unless such loss is due to our negligence. If tickets or other documents need to be reissued all costs must be paid by you. You can ask for delivery by other means subject to payment of the necessary charges

12. Passports, Visas and Health

We can provide general information about the passport and visa requirements for your trip, but this is for guidance only and it remains your responsibility to check the requirements before you travel. Your specific passport and visa requirements, and other immigration requirements, are your responsibility and you should confirm these with the relevant Embassies and/or Consulates prior to travel. Neither we nor the supplier accept any responsibility if you cannot travel because you have not complied with any passport, visa or immigration requirements. Most countries now require passports to be valid for at least 6 months after your return date

We can provide general information about any health formalities required for your trip but you should check with your own doctor for your specific circumstances.

Up to date travel advice can be obtained from the Foreign and Commonwealth Office, visit http://www.fco.gov.uk, see the relevant Government recommendations for official travel applicable to the country of your residence.

13. Complaints

13.1 Where we are acting as a Principal (in the sale of Accommodation Services), please inform us immediately in the event of a complaint and contact us on the numbers listed on our website or on your confirmation documents. If your complaint is not resolved locally, please follow this up within 28 days of your return home by writing to us giving your booking reference and all other relevant information. It is strongly recommended that you communicate any complaint regarding the services in question without delay and complete a report form whilst at the Villa. If you fail to follow this procedure, we will have been deprived of the opportunity to investigate and address your complaint whilst you were in resort and this may affect your rights under this contract.

13. 2 Where we are acting as an agent i.e. in respect of Extra Services, the contract for your arrangements is between you and the supplier and any queries or concerns should be addressed to them. If you have a problem whilst on holiday, this must be reported to the supplier or their local representative or agent immediately. If you fail to follow this procedure there will be less opportunity to investigate and rectify your complaint. The amount of compensation you may be entitled to may be reduced or you may not receive any at all depending upon the circumstances.

14. Force Majeure

Except where otherwise expressly stated in these booking conditions we will not be liable or pay you compensation if our contractual obligations to you are affected by any event which we or the supplier of the service in question could not, even with all due care, foresee or avoid. These events can include, but are not limited to pandemic, war, threat of war, civil strife terrorist activity and its consequences or the threat of such activity, riot, the act of any government or other national or local authority including port or river authorities, industrial dispute, lock closure, natural or nuclear disaster, fire, chemical or biological disaster and all similar events outside our or the concerned supplier’s control.

15. Villa Olivo & Villa Oliveto’s Public Liability Policy

Villa Olivo & Villa Oliveto has Public Liability Insurance with a proprietary Insurance Company as required by law

16. Jurisdiction

These terms and conditions are governed by English law and any dispute arising between the parties is subject to the exclusive jurisdiction of the courts of England and Wales.

17. Correspondence

For all correspondence, it is agreed that both parties accept documents transmitted by electronic means.

18. Our Responsibilities

(1) Subject to the remainder of this clause 18, we have a duty to select the suppliers of the services making up your booking with us with reasonable skill and care. We have no liability to you for the actual provision of the services, except in cases where it is proved that we have breached that duty and damage to you has been caused.

Therefore, providing we have selected the suppliers/subcontractors with reasonable skill and care, we will have no liability to you for anything that happens during the service in question or any acts or omissions of the supplier, its employees or agents

(2) We will not be responsible or pay you compensation for any injury, illness, death, loss, damage, expense, cost or other claim of any description if it results from:

(a) the act(s) and/or omission(s) of the person(s) affected; or

(b) the act(s) and/or omission(s) of a third party; or

(c) unusual or unforeseeable circumstances beyond ours or our supplier(s) control; or

(d) an event which either ourselves or suppliers could not have foreseen or forestalled.

(3) We limit the amount of compensation we may have to pay you if we are found liable under the following clauses:

(a) Loss of and/or damage to any luggage or personal possessions and money whilst at the property.

The Villa(s) are sat within a gated property and provide a safe in each bedroom for valuables. We cannot be held liable for any losses in personal possessions and or money at or outside of the property.

(b) Claims not falling under (a) above and which don’t involve injury, illness or death.

The maximum amount we will have to pay you in respect of these claims is 100% the service price paid by you in total. This maximum amount will only be payable when you have not received any benefit at all from your booking.

(4) It is a condition of our acceptance of liability under this clause that you notify any claim to ourselves strictly in accordance with the complaints procedure set out in these conditions.

(5) Where any payment is made, the person(s) receiving it (and their parent or guardian if under 18 years) must also assign to us or our insurers any rights they may have to pursue any third party and must provide us and our insurers with all assistance we may reasonably require.

(6) Please note, we cannot accept any liability for any damage, loss or expense or other sum(s) of any description:

(a) which we could not have foreseen you incurring, on the basis of the information given to us by you concerning your booking prior to our accepting it; or

(b) relate to any business.

(7) We will not accept responsibility for services or facilities which do not form part of our agreement or where they are not advertised in our advertising material.

This section applies to Accommodation Services and we make those for you acting as Principal.  
   

20. Guaranteed Pricing

The price of your Villa(s) rental will be confirmed upon booking, this price is guaranteed and will not change, unless you elect to make a change to your confirmed booking.

21. Payment of accommodation

21.1 See clause 3 in Section A.

22. Letting Period

22.1 The letting period during Peak and Mid-season is for a minimum one week, running from Saturday to Saturday.

22.2 The letting period during Low and Festive seasons is for a minimum of 4 days, with arrival and exit days of your choice.

23. Changes or Cancellations

a. Changes made by you

If you wish to change any part of your booking arrangements after our confirmation invoice has been issued, you must inform us in writing as soon as possible. This should be done by the first named person on the booking. Whilst we will do our best to assist, we cannot guarantee that we will be able to meet your requested change.

• Any extra costs incurred by Oliveto & Co Ltd and any costs or charges incurred or imposed by any of our suppliers will also be passed on to you. We will duly inform you should suppliers increase the prices.
• Certain arrangements may not be able to be amended, after they have been confirmed and any alteration could incur a cancellation charge of up to 100% of that part of the arrangements. If fewer people travel than originally booked there will be no reduction in charges or refund in respect thereof.

b. If you Cancel your Booking

If you or any other member of your party decides to cancel your confirmed booking you must notify us in writing. Your notice of cancellation will only take effect when it is received in writing or by email by us at our offices and will be effective from the date on which we receive it.

Cancellation charges for the arrangements will be as follows:

• You can cancel your booking within 7 days of confirmation without penalty and will receive 100% refund, less 500 euros for banking and administration costs
• 7 Days after confirmation, minimum 90 day notice is required for cancellation.
• • If you cancel 90 days or more before the arrival date, the booking fee is 100% of your booking cost will be refundable less 500 Euros administration fee.
• If you cancel within 60 to 90 days of the arrival date, only 50% of your total booking fee will be returned less 500 euros booking fee.
• If you cancel within 60 and 45 days of the arrival date, only 30% of your total booking fee will be returned less 500 euros booking fee.
• If you cancel within 45 days of the arrival date, unfortunately there will be no refund and we will keep 100% of the booking costs.

c. If We Change or Cancel Your Booking

We may in exceptional circumstances be required to cancel your booking in which case a full refund of all monies paid will be made to you. We regret we cannot meet any expenses or losses that you may incur as a result of change or cancellation.

Very rarely, we may be forced by “force majeure” (see clause 14 above) to change or terminate all or some of your arrangements after departure. If this situation does occur, we regret we will be unable to make any refunds, pay you compensation or meet any costs or expenses you incur as a result.

24. Group Size And Composition

24.1 It is a condition of your contract with us that the number of people staying at the Villa(s) throughout the rental period must never exceed the number of sleeping places indicated in the property description and confirmed on Oliveto Estate website. Exceptions to this are occasionally made for children under the age of 3 years old only; provided they are sleeping in a crib, cot or daybed, and sharing with their primary carer – please contact us at the time of booking as to whether this exception will apply.

24.2 Should the composition of your party as detailed in the booking form change prior to the rental period, you must notify us promptly in writing, additional charges may be payable as a result.

24.3 At certain times of the year some of our properties are offered at a discounted rate for smaller parties. Should a booking be made on this basis it can be changed at any time to accommodate a larger group up to the maximum number of people allowed at that property. In these cases an additional charge will be applied according to the revised numbers

24.4. A reduction in the numbers of the party will not result in a corresponding reduction in the rental price once the booking has been confirmed.

25. Arrivals

You are expected to arrive at the property between 4:00 pm and 7:00 pm on the first day of the rental period. If a different arrival time is anticipated, notification must be received in writing at our offices well in advance. If an unforeseen delay should occur, every effort should be made to contact us at the telephone numbers provided. Arrivals after 7:00 pm may be subject to a surcharge. Access cannot be guaranteed after 10:00 pm. 

Upon arrival, you should inspect the property with the Concierge/caretaker and ensure that you fully understand the use of any appliances, equipment and utilities and at this point we will take your breakage deposit unless otherwise taken ahead on the website.

6. Departures

26.1 The property should be vacated by 10:00 am on the final day of the rental period. The Concierge/caretaker will arrive at the Villa(s) at 9:00 am for an inspection of the property and for presentation and payment of the final bill should you have experienced any extras during your stay.

26.2 It must be understood that to enable the property to be cleaned and made ready for the next group that cleaners may need to commence their work at 9.00 am. Should departure prior to that be necessary, please notify us at the beginning of the rental period in order to arrange an alternative time for the property inspection. If you choose not to be present at the inspection, you will not be entitled to query the Final Bill, and you will be invoiced for the amount indicated plus the Euros 75.00 administration fee. This may be taken from your damage deposit.

27. Household Amenities

27.1 As per the standards booking, Oliveto & Co Ltd will supply on your behalf bed linens, bathroom and swimming pool towels sufficient for the number of guests indicated in the Booking Form, note that these shall be refreshed weekly.

27.2 We recommend drinking bottled water only or you may use our provided filtered water (still & sparkling) dispensers. The tap water in the house is drinkable. Should problems arise with the delivery of water, gas, electricity or wifi services, the Concierge/caretaker of the property will do their utmost to remedy the situation quickly, but we cannot accept responsibility for non-delivery due to circumstances beyond our control.

28. Swimming Pools

28.1 Swimming pools are generally open during the following dates from April until end September, although this may vary depending on the seasonal weather.

Pool temperature unheated varies the summer months (July/August) is usually between 28 and 31 degrees Celsius.

In June and September the pool temperature unheated varies between 25 and 28 degrees Celsius.

28.1.1 Villa Olivo infinity pool is unheated in the summer months (July / August), however this can be heated during April, May, June, September and October. Outside of this period, an extra charge may apply.

28.1.2 Villa Oliveto is an unheated pool.

28.2 Use of the swimming pool is strictly at your own risk, there is no lifeguard or supervision and children should be supervised at all times, particularly as the pool is unfenced.

28.3 Swimming pools are cleaned and maintained weekly. Whilst every effort is made to keep the pool clean we do not accept any liability for leaves, insects etc. that may fall into the water between cleaning sessions.

28.4 Please note the pool is not fenced off.

28.5 Villa Olivo’s pool depth is 1.2 metres throughout and therefore there should be no diving in the pool.

28.6 Villa Oliveto’s pool depth ranges from 1.2 to 2.5m, however, for safety reasons, we would also recommend no diving.

29. No running around the pool. The pool area may become slippery when wet so please avoid running.

29. Animals

Villa Olivo & Villa Oliveto lies within a quiet, calm, rural area and livestock or wildlife can be frequently present in the surrounding areas as a result. Neighbouring properties may have dogs that bark and sound can travel in the countryside. While we make every effort to ensure the quiet enjoyment of Villa Olivo & Villa Oliveto, we take no responsibility for such disturbances away from the property.

Please note, pets are not accepted at Villa Olivo & Villa Oliveto.

30. Usage

The property will be in a clean and well-maintained state when you arrive, and it is expected that you and your party will keep it so throughout the rental period. If the property is not left in an acceptable state, an additional amount to the Final Bill for the extra cleaning and tidying could be applied. If this cost is not paid in the Final Bill locally and a charge has to be raised by Villa Olivo & Villa Oliveto to cover such costs then we reserve the right to charge Euros 75 to cover administration expenses.

House parties, weddings or any business use are not permitted unless previously arranged and confirmed in writing by Villa Olivo & Villa Oliveto.

No smoking is allowed inside the villa and any cigarettes smoked outside the Villa(s) should be extinguished completely to prevent any fire hazards and put into a suitable disposable unit.

Please do not move fixtures, furnishing, TVs or artwork from their current positions.

Please keep outdoor music to a level which is considerate to surroundings and any neighbours.

It is a legal requirement that there is no music played outdoors after 12am that could disturb local residents.

Please do not hang out towels or clothes on balconies

31. Cleaning And Maintenance

The Villa(s) will be cleaned prior to your arrival; the pool will also be cleaned and serviced. Some properties will have additional cleaning and a pool maintenance schedule for the week. Certain properties have gardens that require the presence of a gardener. All this is for your greater enjoyment of the property. Whilst every effort is made to respect your privacy for your exclusive stay, access for these services must be allowed. In respect of unforeseen events that require the presence of a specialised repair engineer access must similarly be granted.

32. Children’s Safety And Equipment

Guests with infants and small children should check with a Villa Olivo & Villa Oliveto sales agent if a crib, cot or high chair is available. Such items are used at the client’s own risk. For sanitary reasons bedding for cots and cribs is not supplied.

33. Weather

During unusually dry periods water shortages may occur in rural locations with the result that lawns may become scorched and wells may malfunction slightly. Likewise, sudden rains can seriously affect roads, drives and stated driving times.

This section applies to Extra Services and we make those for acting as agent.

34. Your Contract

When making your booking for Extra Services we will arrange for you to enter into a contract with the supplier named on your confirmation invoice and/or receipt. As an agent we accept no responsibility for the acts or omissions of the supplier or for the services provided by the supplier. The supplier’s terms & conditions will apply to your booking and we advise you to read these carefully as they do contain important information about your booking. Please ask us for copies of these if you do not have them.

35. Payment for additional experiences or services

If you have paid a deposit, you must pay the full balance by the balance due date notified to you. If full payment is not received by the balance due date, we will notify the supplier who may cancel your booking and charge the cancellation fees set out in its booking conditions. In this event we will also charge you an administration fee of Euros 75. Except where otherwise advised or stated in the booking conditions of the supplier concerned, all monies you pay to us for Extra Services will be held on behalf of the supplier(s) concerned.

36. Cancellation and Amendment

Any cancellation or amendment request must be sent to us in writing, by email or registered post, and will take effect from the day we receive it. Amendments and cancellations can only be accepted in accordance with the terms and conditions of the provider of your arrangements. The provider may charge the cancellation or amendment charges shown in its booking conditions (which may be as much as 100% of the cost of the arrangements and will normally increase closer to the date of departure). In addition, we may ask you to pay an administration fee of Euros 50 per person for any amendments. You will be notified of the exact charges at the time of amendment or cancellation and it is recommended that you contact us prior to amendment or cancellation in order to confirm the charges applicable. Please ensure that you have received written confirmation of any changes you request to your booking prior to travel.

37. Changes or Cancellations by the Supplier

We will inform you of any changes or cancellations as soon as reasonably possible. If the supplier offers alternative arrangements or a refund, you will need to let us know your choice within the stipulated time frame. If you fail to do so the supplier is entitled to assume you wish to receive a full refund and that would be in full and final settlement of any claim you might have in respect thereof. We accept no liability for any changes or cancellations made to your arrangements by the supplier under your contract with it.

38. The Final Bill

The Final Bill includes lists of the specific costs of Extra Services booked in advance which are to be paid locally. On our web site we list charges as a guide only and variations may occur depending on prevailing conditions, we cannot guarantee these charges.

Extra Services booked on the spot will also be charged locally. The Final Bill is presented by the Concierge/caretaker at the conclusion of the rental period and is payable to him/her in Euros (cash) or by Credit or Debit Card. Both the Party Leader and the Concierge/caretaker are required to sign the Final Bill

The Party Leader is liable for any damages caused to the property, its contents or grounds by any member of the party or the loss of any articles belonging to the property.

Charges for breakages or repairs caused by the party staying at the Villa(s) will be noted during the final inspection. Charges that can be calculated on the spot will be added to the Final Bill. However, the charges that cannot be quantified immediately will be calculated and billed to Party Leader at a later date. These charges include (but are not restricted to) for damaged or lost articles and other damages for which the repair/replacement estimates are not available. These charges can be taken from the damage deposit taken on arrival.

Under extreme circumstances, the amount shown on the Final Bill may be invoiced and paid through Villa Olivo & Villa Oliveto on the understanding that a Euros 75.00 administration fee will be added to the amount due. The amount of the Final Bill in Euros (€) will be invoiced in the same currency of the booking, at the rate given by the Financial Times of London on the Monday following departure.

In the event of a disagreement regarding the extent of the damage or the cost of the repairs or lost articles, clients must call Oliveto & Co immediately and speak directly with a staff member before leaving the property.

The Final Bill, for Extra Services and utilities which will be presented by the Concierge/caretaker of the property at the end of the rental period, must be paid directly to him/her in Euros (€).

39. Conditions of Suppliers

Extra Services are provided by independent suppliers. Those suppliers provide these services in accordance with their own terms and conditions which will form part of your contract with them with us acting as agent. Some of these terms and conditions may limit or exclude the supplier’s liability to you, usually in accordance with applicable International Conventions. Copies of the relevant parts of these terms and conditions are available on request from us or the supplier concerned.

40. Concierge Services & White Glove Service

Extra Services may be requested up to twenty one days before the first day of the rental period, we cannot guarantee Extra Services requested as these are provided by third parties and cannot guarantee availability. We do our utmost to ensure that the individual engaged to perform the service fulfils its duties in a professional manner but we are not liable for any inadequacies or failures.

White Glove Service includes:

Maid service: The maid service included with the property rentals involves cleaning and tidying only in the living areas, spa and gym. It also includes changing of towels in the pool, spa and gym area daily. It should be noted that this service does not cover the making of the beds, cleaning of the kitchen, further laundry or ironing. For further details you may contact our concierge services.

Chef Service: Cooking services vary and are charged either on an hourly basis or on a per-person basis.

Shopping: If you send us a shopping list in advance, before the deadline for booking Extra Services, we can arrange this for you. In addition to the cost of the items themselves, there will be a charge for the shopping service and be available on request, Whilst we do our utmost to ensure the accuracy of the list, this service is prone to errors due to misinterpretations and substitution of local products for those requested. Prices indicated on the website serve as a guideline only and are subject to change.

41. Cancellation of White Glove Service & Extra services

41.1 The White Glove Service may be cancelled without penalty until twenty one (21) days prior to the first day of the rental period, provided notice of cancellation is received in writing. Notice of cancellation of White Glove Service received within twenty one (21) days of the start of the rental period maybe subject to penalty or cancellation charges.

41.2 If any extra services are cancelled, and they can reimburse the costs, we will reimburse you. However if the third party will not accept or refund the charges, you will be charged the full rate. to Extra Services cancelled after arrival at the property will be charged at full rate. The amount will be invoiced together with a handling fee of Euros 75.00

42. Our responsibility for your booking

Your contract is with the supplier of the Extra Services and its booking conditions apply. As agent, we accept no responsibility for the actual provision of the arrangements. Our responsibilities are limited to making the booking in accordance with your instructions. We accept no responsibility for any information about the arrangements that we pass on to you in good faith. However, in the event that we are found liable to you on any basis whatsoever, our maximum liability to you is 100% of the cost of your booking (or the appropriate proportion of this if not everyone on the booking is affected). We do not exclude or limit any liability for death or personal injury that arises as a result of our negligence or that of any of our employees whilst acting in the course of their employment

43. Processing, Personal Data and Data Subjects

Processing by the Principal

1. Scope, Nature and Purpose

The scope of this Agreement and the nature and purpose of the processing of Personal Data carried out by the Principal under it shall be:

a) The Principal shall process Personal Data for the purposes of delivering Bookings of the Property and also to provide such other forms of information and reports as may be required by the Company from time to time

b) The Principal shall share Personal Data with the manager of the villa rental with the purpose of managing the bookings and to enable the manager to provide various other Additional Services to our Customers and to register our clients with the local Authorities to pay the tourist tax and to register our clients with the local police as requested by law.

2. Duration of Processing

The Principal shall process Personal Data on behalf of the Company until the termination of this Agreement.

3. Types of Personal Data

The Principal shall process the following types of Personal Data on behalf of the Company:

a) Full names of all staying guests;

b) Addresses;

c) E-mail addresses;

d) Telephone numbers;

e) Passport details.

4. Categories of Data Subject

The Principal shall process Personal Data in relation to the following categories of Data Subject: Customers